Logistics Specialist

RESPONSIBILITIES:

Planning Management:

• Process and monitor information related to incoming goods received via email; manage the inbound mailbox.
• Schedule truck deliveries via email and telephone.
• Enter all announced shipments into planning files/Excel.
• Prepare and monitor mid- to long-term planning and forecasts (FCST).
• Maintain oversight of delivery schedules, slot bookings, and warehouse capacity utilization.
• Proactively solve problems and provide recommendations to Planning, Operations, Carriers, and Transport Management.

Receiving Operations:

• Create ASNs (Advance Shipping Notices) and Inbound Deliveries.
• Enter Purchase Orders (POs) into SAP, manage the Delivery Due List, and create inbound deliveries.
• Verify shipment labels and ensure control over the origin of goods and batches.
• Maintain, update, and analyze master data.
• Communicate with customs brokers regarding import and export customs clearance procedures.
• Initiate packaging adjustments to optimize logistics processes.

Continuous Improvement:

• Continuously assess opportunities for process improvement.
• Contribute ideas to optimize inbound goods flows, including transportation, booking slots, and packaging.
• Prepare reports on KPIs, carrier performance, packaging usage, and related metrics.
• Coordinate with carriers and suppliers when KPI targets are not achieved.

Driver Reception Desk:

• Serve as the primary point of contact for truck drivers; assign gates and manage check-in/check-out through the slot booking system.
• Process, create, and manage CMRs, packing lists, invoices, and export documentation for both incoming and outgoing AM/OE shipments.
• Provide drivers with all required documentation.
• Perform administrative tasks.
• Print locator labels and tickets.
• Resolve operational issues and exceptions.

Outbound (Backup Support):

• Create deliveries based on Excel files, emails, or SAP follow-up activities.
• Determine picking priorities based on collection schedules while considering warehouse picking capacity.
• Release and coordinate transportation for ICY shipments within and outside Europe.
• Release and monitor transportation activities for the French market.
• Arrange and track transportation for DACH, Nordic, Benelux, and other markets.
• Resolve issues related to transportation, goods, and materials.
• Act as the communication link between Customer Service, Operations, and Carriers.
• Analyze and follow up on transportation claims in C4C.