Management Assistant

Key Responsibilities:

• Calendar Management: Coordinate complex, demanding schedules for senior executives using Outlook, ensuring efficient diary management.
• Meeting & Travel Coordination: Organize numerous meetings and business trips within Europe, managing logistics and itineraries.
• Committee Support: Assist with annual committee events and prepare concise board packs for decision-making sessions.
• Mail & Email Handling: Manage incoming and outgoing correspondence, both physical and digital, for the team.
• Expense Reporting: Prepare and submit detailed expense reports in a timely manner.
• Call Management: Professionally handle and filter incoming calls, relay messages, and interact with high-profile external partners.
• Information Sharing: Collect, organize, and disseminate key information, ensuring stakeholders are well-informed.
• General Administration: Perform filing, photocopying, and document management tasks as needed.
• Team Collaboration: Work closely with two other executive assistants, fostering information sharing and mutual support.