Accounting and Financial controls

• Oversees the financial close activities, coordinates with external accountants and ensures all transactions are properly and timely recorded, in compliance with Belgian fiscal and legal requirements;
• Manages the new ERP;
• Strengthen the control environment, develop/enhance policy and procedures and ensures strong internal controls throughout the association;
• Key processes are ‘procure to pay’, payroll, contract management;
• Coordinates the external audit;
• Ensures the legal entities are in compliance with all relevant regulations and ensures filings are completed in a timely manner;
• Support Strategic Directors, Product Group Directors and Country Director in their business assessments;
• Develops regular reporting and analysis, including key metrics reports and budget monitoring;
• Prepares quarterly and annual management reporting packages for the association;
• Coordinates and controls the Budget cycle roll-up;
• Cash forecasting;
• Participate in pan-European F&BS projects;

HR Coordinator

• Assist with the recruitment process;
• Manage HR Administration (coordinate contracts, collect performance cycle documents, prepare onboarding packages)
• Coordinate HR related processes such as the Performance & Development Management (PDM) process;
• Organize trainings and keep training records to ensure social balance;
• Identify, design and roll-out new/enhanced HR processes;
• Liaise between the social secretariat and employee for practical issues;
• Supervise HR service providers, review contracts and scope;

Office Management (incl. fleet)

• Monitor office spent;
• Vendor management (contracts, performance, relationship management)