Jobs in Office Management in Belgium | StepStone

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IMMOFINANZ Deutschland GmbH: Project Assistant 30-40h /week (m/f/d)

Jobs via StepStone.de

Düsseldorf

Administrative and organizational support in real estate development projects * Professional experience in the administrative field, project environment is an advantage - Jobs via StepStone.de * Düsseldorf * Contract duration unspecified * Full Time - IMMOFINANZ is an international group on a growth trajectory. We offer you the structure of a large corporation and outstanding development opportunities. Find out at IMMOFINANZ what it means to be part of an international, dynamic team that is constantly advancing, and in which you will also continuously develop. Your responsibilities * Administrative support of the office in Düsseldorf * Independent handling of order and invoice management * Preparation of presentations, protocols and analyses * Document management and filing - Your profile * Successfully completed commercial education * Very good knowledge of German and English * MS Office skills (Word, Excel, PowerPoint) Administrative and organizational support in real estate development projects * Professional experience in the administrative field, project environment is an advantage - Jobs via StepStone.de * Düsseldorf * Contract duration unspecified * Full Time - IMMOFINANZ is an international group on a growth trajectory. We offer you the structure of a large corporation and outstanding development opportunities. Find out at IMMOFINANZ what it means to be part of an international, dynamic team that is constantly advancing, and in which you will also continuously develop. Your responsibilities * Administrative support of the office in Düsseldorf * Independent handling of order and invoice management * Preparation of presentations, protocols and analyses * Document management and filing - Your profile * Successfully completed commercial education * Very good knowledge of German and English * MS Office skills (Word, Excel, PowerPoint)
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Management Assistant (m/f/x) to the BeLux Leadership Team

Manpower

Woluwé-St-Lambert - St-Lambrechts-Woluwe

The Management Assistant is responsible for the time and priority management of the Leadership Team. The Management Assistant of the BeLux Leadership Team with all coordinating, administrative and communication related tasks. Our expert family of brands – Manpower®, Experis®, Jefferson Wells®, ManpowerGroup® Solutions, FuturSkill® and Right Management®– creates substantially more value for candidates and clients across 80 countries and territories and has done for 70 years. * A degree in Office Management and/or Communication Management, or equivalent by experience - Manpower * Woluwé-St-Lambert - St-Lambrechts-Woluwe * Contract duration unspecified * Full Time - ManpowerGroup®, the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing and managing the talent that enables them to win. The Management Assistant is responsible for the time and priority management of the Leadership Team. The Management Assistant of the BeLux Leadership Team with all coordinating, administrative and communication related tasks. Our expert family of brands – Manpower®, Experis®, Jefferson Wells®, ManpowerGroup® Solutions, FuturSkill® and Right Management®– creates substantially more value for candidates and clients across 80 countries and territories and has done for 70 years. * A degree in Office Management and/or Communication Management, or equivalent by experience - Manpower * Woluwé-St-Lambert - St-Lambrechts-Woluwe * Contract duration unspecified * Full Time - ManpowerGroup®, the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing and managing the talent that enables them to win.
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Administrative Assistant

SGS Group Belgium

Antwerpen

You have proven experience as an Administrative Assistant or Assistant with knowledge of office management systems and procedures. For our head office in Antwerp we are currently looking for an Administrative Assistant for the SGS Notified Body 1639 activities. As an Administrative Assistant you set up contracts and documents in CertIQ (internal document management system), you ensure the follow up and the filling of contracts. in this role you : clients, consultants & clinical expert. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. In this role as a Administrative Assistant you are fluent in English and Dutch (any other EU language is an asset) You have proven experience as an Administrative Assistant or Assistant with knowledge of office management systems and procedures. For our head office in Antwerp we are currently looking for an Administrative Assistant for the SGS Notified Body 1639 activities. As an Administrative Assistant you set up contracts and documents in CertIQ (internal document management system), you ensure the follow up and the filling of contracts. in this role you : clients, consultants & clinical expert. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. In this role as a Administrative Assistant you are fluent in English and Dutch (any other EU language is an asset)
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(Technical) Administrative Assistant

SGS Group Belgium

Antwerpen

At our Clinical Pharmacology Unit, located at Stuivenberg Hospital Antwerp, we are currently looking for a (Technical) Administrative Assistant. * You have obtained an administrative degree or technical degree * Executing technical tasks within a clinical trial project, such as administration of medication, taking blood pressures, … * Executing administrative task related to functioning and planning of transport system, related to functioning of devices and/or related to ordering goods/materials. SGS Group Belgium * Antwerpen * Contract duration unspecified * Full Time - Company Description - At SGS, you can choose. First of all, out of our various vacancies. However, SGS also gives you another choice. Do you choose to expand or to enrich? We are not only looking for colleagues who can go in to depths of their discipline. At our Clinical Pharmacology Unit, located at Stuivenberg Hospital Antwerp, we are currently looking for a (Technical) Administrative Assistant. * You have obtained an administrative degree or technical degree * Executing technical tasks within a clinical trial project, such as administration of medication, taking blood pressures, … * Executing administrative task related to functioning and planning of transport system, related to functioning of devices and/or related to ordering goods/materials. SGS Group Belgium * Antwerpen * Contract duration unspecified * Full Time - Company Description - At SGS, you can choose. First of all, out of our various vacancies. However, SGS also gives you another choice. Do you choose to expand or to enrich? We are not only looking for colleagues who can go in to depths of their discipline.
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Personal Assistant CFO - Property Development sector

Recruitment Solutions

Bruxelles

Personal Assistant - Property Development sector - in Property Development, is looking for a dynamic Personal Assistant for the Finance Department to join its team in Brussels - Recruitment Solutions * Brussels * Contract duration unspecified * Full Time - Introduction - Your responsibilities * You will monitor and control expenses reports & bank statements * You will be responsible for the car fleet management * You will be in charge of the Employees Benefits (insurance, holidays, meal vouchers...) * You will collaborate with the Communication Team * You will keep up to date the business database - Your profile * You hold at least a Bachelor's degree * A previous experience in this field is a plus * You are fluent in French with a very good command of English * You have excellent knowledge of Microsoft Office * You have excellent communication and written skills * You are a meticulous and organized person * You are proactive and flexible Personal Assistant - Property Development sector - in Property Development, is looking for a dynamic Personal Assistant for the Finance Department to join its team in Brussels - Recruitment Solutions * Brussels * Contract duration unspecified * Full Time - Introduction - Your responsibilities * You will monitor and control expenses reports & bank statements * You will be responsible for the car fleet management * You will be in charge of the Employees Benefits (insurance, holidays, meal vouchers...) * You will collaborate with the Communication Team * You will keep up to date the business database - Your profile * You hold at least a Bachelor's degree * A previous experience in this field is a plus * You are fluent in French with a very good command of English * You have excellent knowledge of Microsoft Office * You have excellent communication and written skills * You are a meticulous and organized person * You are proactive and flexible
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Office Manager

Walters People

Brussel

As an Office Manager you will be responsible for the office management and events organisation related tasks, while supervising the administrative team. For a company active in the financial sector and located in the heart of Brussels, we are looking for an Office Manager. Do you have the organization, planning and reporting skills required for the job as Office Manager? Then don't hesitate and apply for this challenging job as an Office Manager! * Office Management: facility management, follow-up of billing processes and budget, administrative staff management (fleet management, preparation of the payroll, point of contact for the social secretary), catering, registration of the teams at relevant trainings, follow-up of IT-issues where appropriate, etc. * A perfect command of the MS-Office package (Word, Excel, etc.) Walters People * Brussels * Contract duration unspecified * Full Time * Events organisation As an Office Manager you will be responsible for the office management and events organisation related tasks, while supervising the administrative team. For a company active in the financial sector and located in the heart of Brussels, we are looking for an Office Manager. Do you have the organization, planning and reporting skills required for the job as Office Manager? Then don't hesitate and apply for this challenging job as an Office Manager! * Office Management: facility management, follow-up of billing processes and budget, administrative staff management (fleet management, preparation of the payroll, point of contact for the social secretary), catering, registration of the teams at relevant trainings, follow-up of IT-issues where appropriate, etc. * A perfect command of the MS-Office package (Word, Excel, etc.) Walters People * Brussels * Contract duration unspecified * Full Time * Events organisation
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Project Manager Entrepreneurship Mindset

Recruitment Solutions

Bruxelles

in the Construction & Architecture sector is looking for an Office Manager to join its team. Recruitment Solutions * Brussels * Contract duration unspecified * Full Time - Introduction - Your responsibilities * Support on daily office management * Help the HR team in its administrative work * Assist the finance department on the budget & other finance requests * Be in charge of invoices, payroll & compensation admin * Responsible of the business database maintenance - Your profile * You speak french, english and dutch * A previous experience in office management is a strong asset * Your are flexible, proactive with excellent organizational and communication skills * You are autonomous & proactive with an Entrepreneurship mindset - We offer - An attractive package salary with great future opportunities in a young and dynamic environment. Interested? You can simply . in the Construction & Architecture sector is looking for an Office Manager to join its team. Recruitment Solutions * Brussels * Contract duration unspecified * Full Time - Introduction - Your responsibilities * Support on daily office management * Help the HR team in its administrative work * Assist the finance department on the budget & other finance requests * Be in charge of invoices, payroll & compensation admin * Responsible of the business database maintenance - Your profile * You speak french, english and dutch * A previous experience in office management is a strong asset * Your are flexible, proactive with excellent organizational and communication skills * You are autonomous & proactive with an Entrepreneurship mindset - We offer - An attractive package salary with great future opportunities in a young and dynamic environment. Interested? You can simply .
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Secretary

ECOLE EUROPEENNE DE BRUXELLES II

Woluwé-Saint-Lambert

Woluwé-Saint-Lambert * Contract duration unspecified * Full Time - The post holder in administrative tasks, ensures the smooth running of the nursery-primary school and is the point of contact between staff, pupils, parents and the Deputy Director. Your responsibilities * Ensuring that all schedules, groups, timetables are well planned/organised * information to . * Ensuring that meetings are well prepared (invitations, reservations, complete files, preparation of documents etc.). * Ensuring that pupils are never alone in class (replacements) * s agenda and organisation/preparation of various meetings/training sessions * and parents of nursery/primary school pupils * Administrative management of class councils * Administrative management of the nursery/primary budget (encoding, control, follow-up of orders) * Coordinating language tests in the context of student registrations Woluwé-Saint-Lambert * Contract duration unspecified * Full Time - The post holder in administrative tasks, ensures the smooth running of the nursery-primary school and is the point of contact between staff, pupils, parents and the Deputy Director. Your responsibilities * Ensuring that all schedules, groups, timetables are well planned/organised * information to . * Ensuring that meetings are well prepared (invitations, reservations, complete files, preparation of documents etc.). * Ensuring that pupils are never alone in class (replacements) * s agenda and organisation/preparation of various meetings/training sessions * and parents of nursery/primary school pupils * Administrative management of class councils * Administrative management of the nursery/primary budget (encoding, control, follow-up of orders) * Coordinating language tests in the context of student registrations
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Administrative Service Coordinator

Manpower

Opglabbeek

• Project management skills (PRINCE II, IPMA or equal) Manpower * Opglabbeek * Contract duration unspecified * Full Time - Your responsibilities - Your main responsibility is to the BNL organization are trained and educated up to the required level and within budget. Next to that, you make sure that all service processes regarding PR's and payments are being followed. • Create and maintain a 12 months rolling trainings plan - o Specify the necessary training to fulfill the minimum required trainings - o Specify the trainings which are meant to improve skill • Alert managers on expiry date of certificates and plan new trainings accordingly. • On request create reports/overviews of current training activities and planning • Continuous improvement on cost, travel and indirect time of service technicians - Operational training support • Project management skills (PRINCE II, IPMA or equal) Manpower * Opglabbeek * Contract duration unspecified * Full Time - Your responsibilities - Your main responsibility is to the BNL organization are trained and educated up to the required level and within budget. Next to that, you make sure that all service processes regarding PR's and payments are being followed. • Create and maintain a 12 months rolling trainings plan - o Specify the necessary training to fulfill the minimum required trainings - o Specify the trainings which are meant to improve skill • Alert managers on expiry date of certificates and plan new trainings accordingly. • On request create reports/overviews of current training activities and planning • Continuous improvement on cost, travel and indirect time of service technicians - Operational training support
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Office Manager, Global Legal Firm, 1050, Brussels

Profile Group

Brussels

We are currently looking for an Office Manager for a global legal firm located in 1050 Brussels. * Minimum 5 years’ experience as an Office Manager in a professional services company * Manage office organisation, internal processes and procedures plus the daily administration of a busy international legal firm * Oversee office maintenance * Organise all office’s social events * In cooperation with the EMEA Learning and Development Team organise professional development trainings for Legal and Business Support Staff as well New Joiner Inductions * in the creation of the office budget * In charge of the office operational budget * Being well organised in this fast-paced firm is a must * Varied and busy Office Managerial role with room for initiative and growth - Profile Group is a premium Selection and Recruitment company that has been helping candidates in their job search for 30 years. We are currently looking for an Office Manager for a global legal firm located in 1050 Brussels. * Minimum 5 years’ experience as an Office Manager in a professional services company * Manage office organisation, internal processes and procedures plus the daily administration of a busy international legal firm * Oversee office maintenance * Organise all office’s social events * In cooperation with the EMEA Learning and Development Team organise professional development trainings for Legal and Business Support Staff as well New Joiner Inductions * in the creation of the office budget * In charge of the office operational budget * Being well organised in this fast-paced firm is a must * Varied and busy Office Managerial role with room for initiative and growth - Profile Group is a premium Selection and Recruitment company that has been helping candidates in their job search for 30 years.
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Management Assistant - Clerk

Viessmann Group

Brussel

As a dynamic, motivated Team Assistant (m/f/x), you will support the Public Affairs and Sustainability Team in Brussels with a variety of clerical tasks. * Perform other administrative tasks such as filing expense reports, contract management, office management, and assisting with minor accounting tasks * Assist with data collection, managing association operations, and project management as appropriate * Strong organizational and project management skills are a plus * Ability to work with project management tools such as Asana and other office software programs - Viessmann Group * Brussels * Contract duration unspecified * Part time - Introduction - You solve problems before anyone knows they exist. & Sustainability and with her team. Your impact * Assist with communications, such as preparing presentations, writing and editing company emails, creating memos and messages As a dynamic, motivated Team Assistant (m/f/x), you will support the Public Affairs and Sustainability Team in Brussels with a variety of clerical tasks. * Perform other administrative tasks such as filing expense reports, contract management, office management, and assisting with minor accounting tasks * Assist with data collection, managing association operations, and project management as appropriate * Strong organizational and project management skills are a plus * Ability to work with project management tools such as Asana and other office software programs - Viessmann Group * Brussels * Contract duration unspecified * Part time - Introduction - You solve problems before anyone knows they exist. & Sustainability and with her team. Your impact * Assist with communications, such as preparing presentations, writing and editing company emails, creating memos and messages
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Regulatory Affairs Specialist, Belgium Based, French Speaking

Medtronic

Brussel

• Attending Field Safety Corrective Action meetings with the European regulatory affairs core team and European colleagues of the other 27 European countries • 3+ years of experience working in a Regulatory Affairs area • Act as the responsible person within Regulatory Benelux in the preparation, execution and follow up of field safety corrective actions and product holds. (this includes the correct update of the Medtronic reporting systems and record keeping in an electronic database) Quality & Regulatory Support • Liaise with Operating Units and EMEA plant regulatory colleagues to obtain product technical information (declarations of conformity, #CE certificates, artwork etc.) You will have the opportunity to become a valued specialist and building strong relationships to the Business in Medtronic, Benelux. Medtronic * Brussels * Contract duration unspecified * Full Time - About Medtronic • Attending Field Safety Corrective Action meetings with the European regulatory affairs core team and European colleagues of the other 27 European countries • 3+ years of experience working in a Regulatory Affairs area • Act as the responsible person within Regulatory Benelux in the preparation, execution and follow up of field safety corrective actions and product holds. (this includes the correct update of the Medtronic reporting systems and record keeping in an electronic database) Quality & Regulatory Support • Liaise with Operating Units and EMEA plant regulatory colleagues to obtain product technical information (declarations of conformity, #CE certificates, artwork etc.) You will have the opportunity to become a valued specialist and building strong relationships to the Business in Medtronic, Benelux. Medtronic * Brussels * Contract duration unspecified * Full Time - About Medtronic
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Project Assistant

Walters People

Brussel

In close collaboration with your colleague, you will ensure the support and administrative follow-up of the Project department. * Following internal procedures and updating of checklists and files related to each project Walters People * Brussels * Temporary with possibility of permanence * Full Time - A new position has just become available at one of our clients, active in the real estate sector. The company is located in the South of Brussels. The company will soon move to the centre and will be very easily reachable by public transport. * Organizing meetings and related logistics, participating in the management of the department's activity planning and the agendas of the team members. * Preparing presentation materials and organization of team meetings * Drawing and maintaining various inventories (materials and furniture present on the site) In close collaboration with your colleague, you will ensure the support and administrative follow-up of the Project department. * Following internal procedures and updating of checklists and files related to each project Walters People * Brussels * Temporary with possibility of permanence * Full Time - A new position has just become available at one of our clients, active in the real estate sector. The company is located in the South of Brussels. The company will soon move to the centre and will be very easily reachable by public transport. * Organizing meetings and related logistics, participating in the management of the department's activity planning and the agendas of the team members. * Preparing presentation materials and organization of team meetings * Drawing and maintaining various inventories (materials and furniture present on the site)
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