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Team Assistant

  • Robert Walters
  • Brussels
  • Temporary
  • Full Time
  • Published: 17 hours ago
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Team AssistantRobert Walters
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For an international non-profit organisation located in the heart of Brussels, we are currently looking for a Team Assistant. In this role, you will provide administrative support to two Managers acting on an international scope, and their respective team.


In this position as a Team Assistant, you will be responsible for the following tasks:

  • Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
  • Organizing/coordinating meetings abroad and handle all travel arrangements
  • Preparing PowerPoint presentations and ad-hoc materials for meetings, take notes and draft summaries
  • Assisting with the organisation of workshops and events
  • Reviewing and coordinating the yearly budget
  • Answering, screening and transferring incoming phone calls
  • Dispatching incoming correspondence by letters and email
  • Providing administrative support: preparing, editing and translating documents and reports, maintaining the filing system up to date, archive documents, etc.

The ideal profile of the Team Assistant:

  • You hold a bachelor's degree in Secretariat or equivalent by experience and have minimum 5 years' experience in a similar role.
  • You have a very good knowledge of English both written and spoken, combined with a good knowledge of French or Dutch. Any other language will be considered an asset.
  • You have a very good command of the MS Office package (Outlook, Word, Excel and PowerPoint).
  • You have great communication and organizational skills.
  • You are service & solution minded.
  • You can cope with stress, are highly discreet and able to respect confidentiality of meeting discussions.
  • Finally, you can make yourself available quickly.

Our client offers you:

  • A permanent contract, or a temporary contract in view of a permanent one
  • An attractive salary package including a range of benefits (lunch vouchers, netto allowances) as well as homeworking possibilities
  • The possibility to be part of a fast-paced international environment where your support is highly appreciated

The company is part of

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Robert Walters
HR Services, Recruitment & Selection • 51-250 Employees
3 Jobs

Our Location

Robert Walters1000 Brussels, Belgium

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