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What you must remember when sending an application via email.


Say you find a really interesting job and you would like to apply. What is the next step? Quickly send an email? Applying via email is a good idea, however, take into account that this will also take you time. Recruiters notice that many candidates make the same mistake. Therefore, we have summarised all key elements of an application via email.

Applications via email are usually shorter than your classic application letter, however, double check to make sure there is nothing missing. Your CV and motivational letter are key components but remember that every detail is important.


Using the word 'application' as the subject of your email is not overly clear and shows lack in creativity. For example, it is better to enter the job title for the job you are applying for as the subject (as well as the reference number if there is one).

Your email address

Use your own email address, this will automatically provide the recruiter with the correct address in case he wishes to send you an email with regard to your application. Use an email address that looks professional and not something along the lines of Check your inbox daily.


Make sure you send your application to the right person in the company. Only use the email address that is mentioned in the job advert. Applying spontaneously? Search on the company's website for the email address of the correct person. It is always better to use the email address of a person rather than a general mailbox such as "" or "". Alternatively, phone the company to obtain the email address of the HR person in charge. Many companies do not send a confirmation or even an answer your application. If you do not hear from them, call the company to enquire after the status of the application process.

Application letter

Your online application replaces the classic application letter. Remember that applications via email must be as neat as the letter you would have sent in the past. Application emails often contain mistakes. Carefully reread your email so no spelling mistakes are left, avoid abbreviations and keep it formal. Emails are often more informal, however, it is crucial that you apply the same polite form of address that is used in a letter. Do not simply attach your application letter but paste the text into your email.


Do not send attachments larger than 2MB. Only attach documents that are relevant to the application process. If the company requires more information, they will be in contact. Label attachments clearly. 'Attachment 1' and 'Attachment 2' are not very creative names. For example, choose 'CV' and then add your first name and surname. It is best to send attachments in pdf format so you know that companies will be able to view them as you would. Word or Excel can look different if they are opened up in a different version of Office. Some people are unable to open formats such as HTML, BMP, EPS or ZIP files so it is better not to use them. Do not use exe files that open up automatically.

Remember: a recruiter will spend approximately 2 to 4 minutes on every application. Your application must therefore stand out and be clear.